Too Many Apps

That Don’t Talk

To Each Other

You pay for a CRM. A scheduling tool. Something for timesheets, something for invoices, something for inventory, and a spreadsheet to hold it all together. Each one does a small part of the job. None of them talk to each other. And every one of them sends a bill.

So your people become the glue. They copy a customer from one screen to the next, re-type a job number, export a report and paste it into a spreadsheet so somebody can see what’s going on. It’s slow, it’s expensive, and the numbers that matter most are buried three logins deep.

If only you could find one that understood your business. One that was built for the way you actually work.

Today

CRM$ per user / month Scheduling$ per month Timesheets$ per user / month Whiteboardand a lot of magnets Invoicing$ per month Inventory$ per month Field Forms$ per user / month SpreadsheetMASTER_final_v7.xlsx re-type export copy, paste email it

Eight logins. A stack of bills. Your people do the connecting.

With your own app

Customers Scheduling Time Invoicing Inventory Field Forms Reports Alerts YOUR APPone login, live data

One login. Your data. Everything connected.

That’s Exactly

What We Do

We design and build custom web applications around the way your business already runs. Not a template. Not a subscription you rent. Not a package you bend your process to fit. One application, built for your people, your workflow and your goals, that pulls all those scattered pieces into one place.

A few of the things our apps do every day:

  • Scheduling & dispatch
  • Field forms that work on a phone
  • Sales orders, quotes & tickets
  • Inventory & parts tracking
  • Time tracking & approvals
  • Dashboards & management reports
  • Automatic email alerts & reminders
  • Connections to your website & other tools
Need Help With a Project?

It Starts With

Your Workflow

Before we write a line of code, we learn how your business really works. Who touches a job, in what order, where it stalls and what everyone wishes they could see. Then we look for every way we can to save a step, kill the double entry and get the right information moving faster.

  1. 01

    Listen

    We sit down with the people who do the work: owners, managers, the office and the folks in the field. How does a job start, who touches it, and where does it get stuck?

  2. 02

    Map

    We map every workflow from the first call to the final invoice, and find the double entry, the bottlenecks and the numbers nobody can see.

  3. 03

    Build

    We design and build your application in stages, so your team is using real pieces early and helping shape what comes next.

  4. 04

    Grow

    We host it, maintain it and keep improving it as your business changes. Your app grows right along with you.

The Right Information to the

Right People

Most businesses are already sitting on the answers they need. They’re just scattered across five systems and a whiteboard.

When everything lives in one application, we can bubble the important things up to the people who need them, the moment they need them. Owners see the big picture. Managers see what’s stuck. People in the field see today’s work and nothing they don’t need.

Key performance indicators update themselves, alerts go out on their own, and nobody waits a week for someone to pull a report.

The big picture, at a glance

$184KBooked this month +12%
62Jobs in the pipeline
3.1 daysJob done to invoice sent
94%Jobs finished on schedule

What needs attention today

14Tickets ready to schedule
7Waiting on parts
3Missing timesheets
11Techs out in the field
  • Parts arrived for job 2417 Ready to book
  • Two timesheets missing for Tuesday Reminder sent
  • Follow-up due on a quote from last week Today

Today’s route, on your phone

  • 8:00  Install, north marina Parts on truck
  • 11:30  Repair, Dock 4 Customer notified
  • 2:00  Inspection, shop bay 2 Scheduled
31.5Hours logged this week
1 tapTo request a part on site

Same live data. The right view for every role.

Rented software
Your own app
Where your data lives
Their servers, their export rules
Your database, your rules
When you hire
Another fee for every new seat
No per-seat fees
How it fits
You change to fit the software
It fits the way you work
Your other tools
Maybe, on the premium plan
Built to connect
A feature you need
Submit a request and wait
We build it

Your Data

In your hands, not theirs.

Off-the-shelf software rents you a seat in somebody else’s system. Your customer history, your jobs and your numbers live on their servers, under their pricing, on their roadmap. When the price goes up or the product heads in a new direction, you’re along for the ride.

A custom application is yours. Your data sits in your own database, you decide who sees what, and it connects to the tools you want to keep. No per-seat fees that grow every time you hire. No feature request that waits in somebody’s queue forever.

Start a Conversation

Real Businesses.

Real Results.

Here’s what changed

Two of the applications we’ve built, for two very different businesses. Same idea behind both: learn how the work really gets done, then build the tool that fits it.

20+

hours a month saved in accounting with automated time tracking

Seatech
1

live schedule in place of a whiteboard and a box of magnets

Seatech
0

trade-in buses lost in pockets, laptops or paper sheets

Matthews Buses
Months

earlier: trade-ins listed for sale before they reach the lot

Matthews Buses

From Whiteboard & Magnets

To One App

Seatech Marine Systems has handled mobile installation and repair for boats since 1989. As the business took off, they tried hundreds of scheduling packages. Each one did a piece of the job. None of them ran the whole thing: sales, service tickets, parts, technician availability and billing.

“When we met Rampant Imaginations, we were literally handling all our schedules and sales with a whiteboard and magnets.”
Bruce Norton, General Manager

We learned every corner of their business and built one application for the whole service lifecycle:

  • Gantt scheduling with parts status & assignments
  • A live map of where every tech is
  • Techs log time & request parts on site
  • Automatic alerts as each ticket moves along
  • Over 20 hours a month saved in accounting
See the Seatech Story

Matthews Buses

TradePro

Matthews Buses sells Thomas Built school buses across New York State, and the old buses districts trade in are often what make the deal work. Trade-in details used to live on printed sheets, a spreadsheet on one laptop and notes folded into a jacket pocket.

TradePro gives every role its own view of the same live information. Salespeople inspect a bus on their phone and the app reads the VIN from a photo. The used bus manager sets allowances with every detail in one place. Management watches a live dashboard. And with the flip of a switch, a bus is listed on Matthews’ used bus website before it ever reaches the lot.

  • VIN scanning from a phone photo
  • Role-based views & permissions
  • Live management dashboard
  • Morning email reminders
  • One-click listing on their used bus website
  • Any list exported to Excel
See the TradePro Story
TradePro used bus report, bus inspection page and phone form

Let’s Talk

Outgrown your spreadsheets?

Tell us how your business runs today, where it gets stuck and what you wish you could see at a glance. We’ll listen, ask a lot of questions and show you what’s possible. No pressure and no jargon.

Contact Us Today